Description

ABOUT THE JEWISH COMMUNITY FOUNDATION

Individuals can make a difference; together we change the world. This is the Jewish Community Foundation’s (JCF) core belief. The JCF combines donor-driven philanthropy, investing and education for maximum benefit in the community. JCF develops and manages philanthropic vehicles and assets, including donor-advised funds, endowments, and organizational funds. A philanthropic innovator, the JCF is a leading community foundation in offering impact investment opportunities to its donors. JCF is also renowned nationally for its Endowment Leadership Institute, a model that has been replicated across the country.

For almost 60 years, the JCF has granted more than $2.3 billion to 7,000+ organizations on behalf of more than 1,000 donors, making it one of the largest grantors in San Diego. 

OVERVIEW OF THE JOB:

The Program and Administration Coordinator is a full-time, non-exempt position that reports to the Director of Human Resources and Administration.  

Overall Responsibilities:

 Programmatic Support
 

•        Provide comprehensive programmatic support for ongoing events and meetings.
•        Manage programs and event calendars, including scheduling and reserving event spaces.
•        Support the development of materials, communications, marketing content, evaluations, and other resources as needed.
•        Coordinate event logistics, including room setup, technology needs, and catering arrangements.
•        Procure supplies and materials necessary for programs and events.
•        Collaborate with external organizations involved in meeting and event  activities.
•        Support scholarship programs, including communication with students and related administrative tasks.

Responsible for all meetings and event logistics and support.

•        Maintain organizational calendars and support the scheduling of internal and external events.
•        Oversee event logistics, including room setup, proactive communication with  vendors, preparation of materials, and other related tasks.
•        Coordinate catering services and ensure all necessary supplies are arranged.
•        Track and report event attendance and provide guest lists to building security as required.
•        Assist with the planning and execution of special events and meetings.

 Governance support

•        Provide comprehensive administrative support for quarterly Board and committee meetings, including preparation of materials, coordination of technology needs, attendance management, and meeting room setup.
•        Assist Supporting Foundations and Committees by coordinating schedules, preparing materials, and taking accurate meeting minutes.
•        Collaborate effectively and professionally with volunteers.
•        Manage and maintain complex calendars for C-Suite executives.
•        Coordinate with the Front Desk to ensure timely notification of visitors for the Chief Executive Officer, President & Chief Philanthropy Officer, Executive Vice President & Chief Impact Officer, and Chief Financial Officer.

Requirements

SKILLS, QUALIFICATIONS AND ESSENTIAL FUNCTIONS

        2 – 4 years of office experience, preferably with meetings and event experience.

        Proficient in all Microsoft Office applications including Adobe Acrobat.

        Experience using Salesforce a plus.

        Comfortable and competent with technology and eager to learn new systems. 

        Excellent communication skills – both written and verbal.

        Demonstrated ability to organize and prioritize multiple ongoing activities.

        Excellent customer service skills.

        Commitment to detail.

        Strong interest in working in the nonprofit sector with  a values-driven organization.

        Must be able to multitask and thrive in a busy environment.

        Willingness to take instructions and requests from multiple staff members.

        Move tables up to 10 pounds and carry boxes of supplies up to 20 pounds.